REIMAGINE CLIENT EXPERIENCE

Careers at comxo

Finance Assistant

Location

Datchet / Office Based

Hours & Working pattern

21.5 hours per week

Department

Finance & Administration

What will you be doing?

The purpose of this role is to ensure the timely and accurate execution of all finance
processes and accompanying administration. Supporting the Head of Finance and
Administration in the day to day running of the Finance function including the
preparation for month and year end.

Within the role, a continuous review of processes should be performed, making
recommendations for improvements and streamlining of processes, applying those
improvements where appropriate

Your main responsibilities

  • Purchasing and purchase ledger administration – includes invoice processing (entering and coding transactions appropriately, allocating purchase orders in accordance with the process)
  • Billing, credit control and sales ledger administration – includes ensuring all clients have been correctly set up in the billing system and entered into accounts system, resolving client queries to enable invoices to be settled, sending statements and checking all invoices have been received, ensuring those that use supplier portals have a valid PO and uploaded correctly
  • Direct debit collections from those clients that have agreed to pay by DD in the given timeframe
  • Expenses processing – includes reviewing, obtaining manager sign off, processing for
    reimbursement
  • Supplier payments and other bank payments including payroll, VAT, expenses
  • Completing daily and monthly bank reconciliations – includes entering and allocating transactions into the accounts system
  • Create, maintain and check spreadsheets for accuracy
  • Preparing and entering journals to the accounts system – includes checking for accuracy once posted
  • Cashflow forecast preparation and maintenance – includes monthly reoccurring transactions as well as quarterly and annual payments/receipts
  • Preparation and circulation of weekly forecast – includes updating with daily revenue, sales pipeline and COS staff forecast
  • Supporting the preparation of management accounts and month-end duties – includes all reconciliations, providing documentation to support the account balances in the trail balance, setting up the accounts
  • Preparation of data and information for Year End accounts – includes liaising with the accountants in order to prepare and provide information required for the annual review
  • Assisting the Head of Finance & Administration with statutory returns
  • Maintain digital and physical financial records to a high standard adhering to GDPR regulations
  • Accounts system ownership – includes the maintenance, compliance and improved usage in terms of reporting capability
  • Assist in the preparation for the annual insurance renewal – includes liaising with stakeholders and broker to ensure renewal is processed in a timely manner
  • General Finance function administration
  • Adhoc reporting


Any other relevant duties that are required, from time to time.

Apply for this role